Administration Officer

Job Description

Administration Officer

  • We embrace diversity

Dalrymple Bay Coal Terminal Pty Ltd (DBCT P/L) is a company that embraces diversity. At DBCT P/L we pride ourselves in being a regional employer of choice and giving back to the community.  We have a strong culture of family and community focus and our people are the heart of our business. We offer hours that let you enjoy a real work/life balance that have you home every night, while having the chance to work with multi-million dollar equipment.

Located 38 kilometres south of Mackay, DBCT P/L operates with a name plate capacity of 85 million tonnes per annum exporting coal from Central Queensland to ports around the world. This wouldn’t be possible without great people - people just like you.

This permanent position offers a great opportunity to work in a dynamic area, providing administration assistance to the Asset Management (ASM) teams.  Working across all areas of Asset Management, this position offers a variety of duties for an Administration Officer who is eager to further develop their administrative skills.

Accountabilities will involve:

  • Provision of support for day-to-day administrative activities including managing and prioritising enquiries, meeting requests, making travel and business arrangements and sharing information with external stakeholders;
  • Maintenance of accurate ASM information systems and data collection practices, identifying and recommending improvement opportunities;
  • Supporting the Asset Management business unit with document creation, records management and document control;
  • Providing meeting support that includes scheduling, minute taking, preparing agendas, preparing presentations and requesting follow-up information and action items;
  • Contribution to the preparation and distribution of both internal and external reports, including compilation and presentation of data through extraction of information to satisfy key stakeholder requirements;
  • Organisation of travel and accommodation for ASM employees as requested;
  • Other administrative tasks to support the teams.

To be successful in this role, you will have:

  • Demonstrated experience in an administrative role
  • Demonstrated experience in providing support for meetings, such as drafting agendas, preparing documentation and taking minutes;
  • Strong organisation skills with the ability to prioritise and work independently to meet tight deadlines;
  • High level computer literacy including an ability to effectively use MS Office suite at an intermediate level for MS Word, Excel, and PowerPoint;
  • Accurate and high-level data entry skills;
  • Strong attention to detail;
  • Excellent interpersonal and communication skills

Ideally, you will also have qualifications in office administration, for example Certificate III in Business or equivalent, coupled with a couple of years’ experience in a similar role.

Just some of our employee benefits include:

  • Monday to Friday role - home every night
  • Up to 12% Superannuation
  • Opportunity for Short Term Incentive bonuses
  • 5 weeks annual leave with 20% leave loading
  • Supportive of flexible work arrangements
  • Discounted fuel option and novated leasing
  • Retail discounts through employee benefits platform
  • On-site Physio, health checks, flu vaccination
  • Learning and development opportunities including higher education
  • Relocation package provided for the right candidate

It's time to experience the rewarding career and lifestyle you deserve. For further information about the role, please see Position Description below, or email recruitment@dbct.com.au or call Kara Brown on 07 49435604.

If you feel you meet the criteria, click "Apply Now" to upload a resume and complete an application.

All applicants must have the ability to obtain a Maritime Security Identification Card (MSIC).

Dalrymple Bay Coal Terminal Pty Ltd is an Equal Opportunity Employer.

Applications close Sunday 21 July at 6pm.