Administration Officer

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Job Description

Help Deliver Australia's Biggest Celebration of Beef

Are you an administration superstar who loves variety, thrives in a fast-paced environment and enjoys being at the heart of a high-performing team?

Beef Australia is seeking an energetic and highly organised Administration Officer to play a key role in the planning and delivery of Beef 2027—Australia's premier beef industry event and one of the most recognised beef expositions in the world.

This is much more than a traditional administration role. You'll be the central point of connection for our team, members, exhibitors, partners and stakeholders while helping deliver an event that attracts industry leaders, producers and visitors from across Australia and around the globe.

If you're a proactive problem-solver who enjoys working with people, juggling priorities and making things happen, we'd love to hear from you.

Why Join Beef Australia?

At Beef Australia, we're passionate about advancing the Australian beef community and creating opportunities that showcase innovation, education, trade and industry excellence.

When you join our team, you'll:

  • Be part of an iconic event with national and international impact

  • Work alongside passionate industry professionals

  • Enjoy a diverse role where no two days are the same

  • Contribute to the success of one of the world's leading beef industry events

  • Build valuable experience across administration, events, customer service and operations

About the Role

Reporting directly to the CEO and Deputy CEO, you'll provide high-level administrative support across the organisation while ensuring the smooth day-to-day operation of the Beef Australia office.

As the first point of contact for the organisation, you'll help create positive experiences for stakeholders while supporting business operations, event delivery and member engagement activities.

This role is perfect for someone who is highly organised, detail-oriented and enjoys being involved in all aspects of a dynamic organisation.

Key Responsibilities

Administration & Office Coordination

  • Provide executive and administrative support to the CEO, Deputy CEO and team.

  • Coordinate meetings, agendas, minutes and catering arrangements.

  • Manage shared inboxes and stakeholder enquiries.

  • Prepare professional correspondence, reports and documents.

  • Maintain office supplies, facilities and administrative systems.

  • Develop and improve office procedures and processes.

Customer & Stakeholder Engagement

  • Contribute to the delivery of exceptional customer service to members, exhibitors, partners and attendees.

  • Respond to enquiries professionally and efficiently.

Finance & Business Support

  • Assist with account administration and payment tracking.

  • Support invoice processing and reconciliations.

  • Assist with corporate expense and credit card administration.

Event & Operational Support

  • Support ticketing, exhibitor and membership administration.

  • Assist with event software and database management.

  • Provide operational support across Beef Australia projects and events.

  • Contribute to event planning, coordination and delivery activities.

Partnerships & Member Engagement

  • Support the delivery of member and Beef 27 Club initiatives.

  • Assist with partnership and revenue-generating activities.

  • Help coordinate stakeholder engagement events and functions.

About You

You are professional, approachable and highly motivated, with a strong commitment to delivering excellent service and outcomes.

To succeed in this role, you'll bring:

  • Certificate IV in Business Administration or equivalent experience.

  • 3–5 years' experience in administration, customer service or a similar role.

  • Outstanding organisational and time-management skills.

  • Strong Microsoft Office skills and confidence learning new software systems.

  • Excellent written and verbal communication skills.

  • A proactive, solutions-focused approach.

  • The ability to work independently while contributing positively to a team.

  • Exceptional attention to detail and the ability to manage competing priorities.

Desirable:

  • Experience with bookkeeping or finance administration.

  • Experience supporting events, projects or member-based organisations.

Ready to Make an Impact?

If you're looking for a rewarding role where your organisational skills, initiative and passion for customer service can truly shine, this is your opportunity to be part of something extraordinary.

Join the team behind Beef 2027 and help deliver an event that showcases the very best of Australian agriculture to the world.

This is a full-time, fixed term contract until 31st July 2027, based at the Beef Australia head office: 195 Bolsover Street, Rockhampton QLD, reporting directly to the Deputy CEO.

How to Apply:

To view the application pack, with the full position description and selection criteria please visit https://beefaustralia.com.au/get-involved/work-with-us/ or email car••••@beefaustralia.com.au referencing the role 'Administration Officer'.

Applications need to include a CV, Cover Letter and response to selection criteria to be considered.