About the role
About Us:
At JRT we are a dynamic and growing company that values teamwork, professionalism, and innovation. We are seeking a highly organized and proactive Administrative Assistant for a 12-month contract position based in Yeppoon, QLD to support our executive team and management staff. This is an excellent opportunity for someone looking to contribute to a variety of administrative functions in a fast-paced and collaborative environment.
Role Overview:
As an Administrative Assistant, you will play a key role in assisting with various tasks to support the smooth operation of the company. You’ll work closely with the Executive Assistant and management staff to help with scheduling, preparing documents, coordinating events, and handling correspondence. This is a diverse and hands-on position ideal for someone with excellent time management, attention to detail, and strong communication skills.
What You'll Be Doing:
· Assisting in preparing internal and external corporate documents for team members and industry partners.
· Scheduling meetings and appointments as directed.
· Making travel arrangements and preparing detailed travel itineraries.
· Taking dictation and minutes during meetings and typing them up afterward.
· Organizing meetings and booking meeting rooms as needed.
· Helping to arrange corporate events such as golf tournaments, fundraising events, and staff appreciation activities.
· Assisting in the management of company sponsorships, including liaising with management for approvals and requirements.
· Supporting the oversight of annual insurances and business license renewals.
· Assisting with overseeing IT requirements in coordination with the IT provider.
· Maintaining property folders and related documentation.
· Assisting with handling correspondence directed to managers.
· Assisting in the preparation of reports and presentations.
· Providing support to the external marketing team.
· Assisting the Executive Assistant and management team with various tasks.
· Supporting other divisions as requested.
What We’re Looking For:
· Strong ability to multitask and prioritize various responsibilities.
· Excellent time management skills.
· Well-developed organizational skills and attention to detail.
· Great verbal and written communication abilities.
· Professional discretion and the ability to maintain confidentiality.
· Ability to maintain an accurate flow of information in a timely manner.
· A positive attitude with a strong focus on teamwork and professionalism.
· Experience maintaining filing and database systems.
· Proactive, with a willingness to learn and assist across various tasks and teams.
What we offer
At JRT Group we are committed to providing our employees with a supportive and rewarding work environment. Some of the benefits you can expect include:
About us
JRT Civil is a leading provider of construction services and equipment in the Yeppoon and surrounding regions. Family owned and operated for over 20 years, we have built a reputation for delivering high-quality projects and exceptional customer service. Our team of skilled and experienced professionals is dedicated to using the latest techniques and technologies to ensure the success of every venture we undertake while remaining passionate about contributing to the growth and development of the local community. We are committed to sustainability and innovation, and constantly strive to find new ways to improve our operations and better serve our clients.
If you are looking for an exciting new opportunity as a Administrative Assistant , we encourage you to Apply now to be part of our team..
Email your resume to jobs@jrtgroup.com or hit the Apply button Now!
Please note that only shortlisted applicants will be contacted.