Contracts Administrator

Job Description

About the Company

Ahrens is a fifth-generation, Australian family-owned company, with 120 years’ experience in delivering a diverse range of high-quality and cost effective products and projects across Australia, with footprints overseas. 

We have become a full Construction, Engineering, Mining Services, Sheds & Silos and Water Storage company which provides complete turnkey project solutions, supported by 26 divisions and backed by 1300-plus people. 

A leading division of the Ahrens family of brands, D&C specialise in design, fabrication and installation for bulky goods and retail, commercial and car parks, commodity storage and handling, cold store buildings, defence and aviation, education and recreation, manufacturing, mining infrastructure, ports and rail, steel buildings, transport and logistic, warehousing and wineries. We provide cutting-edge project solutions, delivering projects of all sizes, from small-scale to substantial developments.


About the Role

We have an exciting opportunity for a Contracts Administrator to join the Queensland Design & Construct team for an upcoming project in Mackay. Reporting to the Project Manager, the Contracts Administrator will provide an effective and consistent administrative function for the duration of the project, by efficiently controlling all aspects of contract administration in accordance with Ahrens policies, procedures and specific contract requirements to minimise risk exposure. 


Key Responsibilities

  • Preparing and monitoring procurement program in liaison with the Project Manager
  • Preparing & issuing trade package tender documentation
  • Preparing purchasing schedule in conjunction with the Project Manager
  • Proactively seeking opportunities to improve overall project performance
  • Setting up and maintaining project program
  • Setting up, monitoring and maintaining drawing/document register including distributing all construction documentation and revisions as required
  • Preparing, compiling and submitting Operation and Maintenance manuals including, As-Built drawings
  • Establishing and maintaining a contract filing system.
  • Administering variation submissions for the client and subcontractors and maximise return for the company
  • Preparing subcontract agreements including standard & special conditions relevant to specific trades
  • Assessing subcontractors and consultant progress claims and preparing payments
  • Assessing supplier invoices and preparing payments
  • Preparing progress claims to the client
  • Negotiating with subcontractors and suppliers
  • Assessing suppliers/subcontractors resources, quality systems, OH&S systems, environmental systems, industrial relations, EBA’s, skill level within the subcontractors workforce and capabilities to meet the contract
  • Ensuring cost control procedures are maintained
  • Establishing and maintaining project control registers
  • Undertaking off-site inspections to monitor procurement
  • Preparing monthly cost reports and forecasting of preliminaries and trade costs 
  • Recommending changes in design details to increase efficiency of construction
  • Reviewing work procedures before work commences, for quality compliance
  • Compliance with safe working procedures
  • Assist with identifying hazards, and assessing and controlling HSE risks
  • Compliance with environmental procedures and practices, environmental legislation, regulations and licensing conditions.


Skills and Experience

  • Previous experience in a similar role
  • Head contract and subcontract knowledge
  • Computer skills with Microsoft packages
  • Relevant tertiary qualifications in Building, Construction or Engineering
  • Current drivers license.
  • Completion of OH&S Induction Training for Construction Industry Workers (White Card)
  • Planning and organisational skills to deliver successful projects on time.
  • Communication and interpersonal skills for developing and maintaining client and subcontractor relationships. 
  • Ability to work in a team environment.
  • Excellent time management and prioritisation skills to deliver timely client response.
  • Ability to lead others and make correct decisions.
  • Attention to detail.


Why Work at Ahrens 

We are continually evolving and investing in our people and facilities to achieve satisfying outcomes. 


We strive for a positive and supportive team culture which embraces diversity and innovation, and aligns with our core values including commitment, integrity and safety. In return we reward those who passionately work towards realising our vision. 



  • Employee Assistance Program, supporting you and your family’s health & wellbeing
  • Discounts to some of Australia’s leading corporate partners in private health insurance, gyms, travel, clothing, vehicles and more
  • Generous paid parental leave entitlements to support you and your family
  • Annual Employee Donation Scheme to support a charity/cause of your choice
  • Family, social and team building events
  • Opportunities for career progression
  • Friday afternoon team bonding 


How to Apply

To apply click the "Apply Now" to submit your updated resume and cover letter, further enquiries can be directed to Anja Hajdin, HR Coordinator on 08 8521 0083 or via email to


Ahrens is an Equal Opportunity employer who recognise the value in a diverse workforce. We are dedicated to promote an inclusive workplace and encourage applications from all genders and people of Indigenous backgrounds.