Project Support Officer

Job Description

The Opportunity:

Ampcontrol is Australia's largest privately-owned electrical engineering company with over 50 years of experience leading advanced global manufacturing of award-winning innovations, products, solutions, and services to the resources, infrastructure, and energy sectors.

As a result of exciting, continued growth, we are seeking a proactive Project Support Officer with strong customer relationship and planning skills to join our dynamic team based in Mackay on a Full-Time Permanent basis.

Key responsibilities include:

  • Providing general project administrative support as required.
  • Preparation and issue of external correspondence relating to contracts and variations including uploading documents to the customer's document management system.
  • Prepare and issue appropriately authorised external correspondence related to projects, contracts, variations, new customers, or vendors.
  • Document Control tasks.  
  • Create, monitor, invoice, and close jobs / projects.
  • Process variations, milestones, and progress billing.
  • Assisting with reporting - preparing and collating internal and external reports for management and customer review such as but not limited to EOM Reports and Job Progress Reports (JPR).
  • Coordinate tender submissions until award, then set up project / job in ERP system. 
  • Assist project managers with cost, ordering materials, re-allocate hours, receipting invoices and provide support as required. 
  • Set up meetings, take minutes as required and file in the relevant directory as required.
  • Arrange travel, accommodation and inductions where required
  • Management of Skills Matrix including training bookings and filing of employee documentation.
  • Rapid Induction bookings for contractors
  • Save paperwork and reconcile Credit Cards as required.
  • Process Timesheets as required.
  • Monitor and review business processes to ensure adherence, alignment, and effectiveness. Where required, investigate issues and implement solutions.
  • PPSR Management for QLD Engineering and Workshop Projects including Hire contracts.

What We're Looking For:

Your natural ability to manage multiple deadlines and competing priorities will be complemented by your experience in the following:

  • Well-developed customer service and business communication skills.
  • Excellent administrative skills with a focus on quality and accuracy.
  • Advanced capability in Microsoft Office applications, including MS Project.
  • Expertise in business database usage or with an ERP/MRP - purchasing, expediting, production, cost control and reporting.
  • Ability to interpret contract documentation.
  • Strong attention to detail
  • Process driven individuals who are team-orientated with high organisational skills.
  • Cert IV in Business administration or equivalent / higher quals (Essential)
  • Project Management qualifications and Legal qualifications (Desirable)
  • Exposure to Dynamics or Syteline (Desirable)

What We Offer:

  • Competitive salary package that matches your skills and experience.
  • ADO Per month…..additional 13 days off per year
  • Flexible working arrangements
  • The opportunity to purchase an additional 3 weeks of annual leave each year.
  • Access to 20+ company-wide employee benefits to help you save money.
  • Opportunities for professional development and career advancement.
  • Employment Referral Bonuses - Earn up to $5,000 each time you successfully refer someone you know.
  • Private health cover discounts
  • Paid parental leave
  • Fitness subsidies
  • Range of free fruit and snacks available

Think you know Ampcontrol? You may be surprised.

Ampcontrol is challenging the future by solving the most complex problems in energy. We create energy solutions of scale using innovation partnerships, our smart people, and advanced Australian manufacturing. Our vision is to lead the global energy revolution and make net zero a reality. Every day, the world-first innovations from Ampcontrol help and support customers in all industries to decarbonise. With a proven track record of award-winning innovations and 55 years of developing custom energy solutions, we are trusted by customers worldwide to future-proof their business.

Ampcontrol is transforming the world through collaboration to engineer complex electrical solutions. By partnering with universities and the brightest minds in energy, we develop cutting-edge technology for customers. We provide complete electrical solutions for energy, infrastructure, and resources industries, from ideation through to design, manufacturing, service, and repair. Our revolutionary innovations supply clean, drinkable water and stand-alone power to remote communities. We’re decarbonising mining, ensuring safer underground environments with Intrinsically Safe electric vehicles, and collaborating with industry partners to develop small-scale hydrogen storage solutions and electric-powered boats.

Ready to challenge the future?

Then apply now! If you are intrigued or excited by what you have read, we want to hear from you. You can learn more about what it’s like to work at Ampcontrol by visiting www.ampcontrolgroup.com.