Real Estate Receptionist & Sales Administrator

We are seeking a proactive, detail-oriented, and personable individual to join our real estate team as a hybrid Sales Administrator & Receptionist. This dual role is ideal for someone with strong organizational skills, excellent communication abilities, and a customer-centric mindset. You will serve as the first point of contact for clients while also managing sales support functions to ensure smooth operations.

Key Responsibilities

Reception Duties

• Greet clients and visitors with professionalism and a welcoming demeanour.
• Answer and direct phone calls, emails, and inquiries promptly and professionally.
• Manage and maintain the office's front desk, ensuring a tidy and organised workspace.
• Handle appointment scheduling for agents and manage meeting room bookings.

Sales Administration

• Assist real estate agents with document preparation, including contracts, listings, and disclosures.
• Maintain and update the customer relationship management (CRM) system with accurate client and property information.
• Coordinate property listings on multiple platforms, including MLS and online real estate portals.
• Track and manage sales pipelines, ensuring timely follow-up on leads and client inquiries.
• Prepare reports and analytics on sales performance, leads, and marketing campaigns.

Office Management Support

• Order and maintain office supplies and equipment.
• Assist in planning and coordinating office events or training sessions.
• Support marketing initiatives by coordinating open house materials, brochures, and other promotional items.

Qualifications

• Experience:
  • Minimum of 1-2 years in a receptionist, administrative, or sales support role (real estate experience preferred).
  • Familiarity with real estate contracts, MLS systems, and CRM tools is a plus

Skills:

• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and basic tech-savviness.
• Ability to work independently and collaboratively in a fast-paced environment.

Attributes:

• Positive attitude and professional appearance.
• Customer-focused with a passion for delivering exceptional service.

Benefits

• Competitive salary + Bonuses
• Opportunities for career growth and professional development.
• Collaborative and supportive team environment.

Working hours are Monday- Friday, 8:30am-5pm

How to Apply
If you are a motivated and detail-oriented professional ready to contribute to a dynamic real estate team, we’d love to hear from you! Please submit your resume and a brief cover letter to lyndsey@executiveestateagents.com.au

This position is ideal for someone who enjoys a mix of client-facing and behind-the-scenes responsibilities. Join us to make a meaningful impact in our growing real estate business!