Travel and Expenses Officer

Job Description

Even if you haven’t heard of Energy Queensland (EQL) you might know our operational brands - Energex, Ergon Energy Network, Ergon Energy Retail and Yurika. As a group, we are growing rapidly and as part of the Queensland Energy and Jobs Plan (QEJP), actively helping to advance the energy transition towards net zero.

Our Payables and Receivables team currently have a fixed term (12 month), full-time opportunity available for a Travel and Expenses Officer to be located in either Rockhampton or Brisbane and are inviting applications from suitably qualified candidates.

About your new role:

As the Travel and Expenses Officer, you effectively manage the corporate card program functions for EQL.

From processing new corporate card requests, confirming eligibility, maintaining account details, and undertaking compliance audits (including Out of Pocket Reimbursements) to re-issuing, suspending and cancelling cards as required, you deliver expert advice, guidance and support to internal leaders and workgroup members, ensuring their travel and expense needs are met and occur within company policy parameters.

You build strong working relationships with the Expense Management and Travel Platform providers, ensuring cost effectiveness and successful outcomes are achieved. You support travel services by actioning thorough analysis, auditing of payments, maintaining business hierarchy data and accurate record management of business transactions.

As a key advisor for EQL’s leaders, you facilitate training and provide direct support for how to navigate expense management and travel systems and apply various policy parameters in an operational context. You also perform necessary reporting functions required for stakeholder decision making across the business.

The remuneration for your new role is from $97k plus 12.75% super for a 9-day fortnight and $112k plus 12.75% super for a 10-day fortnight.

For more information about this role, click on the Position Description link located at the bottom of the page.

Why choose to work for us?

It’s an exciting time to join us and be involved in the energy sector, so consider us for your next career move where you’ll experience:

  • Secure employment backed by a strong collective agreement, with yearly EBA increases.
  • Strong superannuation of 12.75% and the ability to earn more with salary sacrifice co- contributions.
  • Opportunities for skills and career advancement with access to ongoing training and leadership programs and capacity to build and grow your skills.
  • Healthy work life balance with an option for a 9-day fortnight roster, more time for you.
  • A chance to give back with a paid employee volunteering program allowing our employees to support communities across QLD.
  • Support and guidance with access to 24/7 Employee Assistance Program and a mentoring program for professional support and guidance.
  • A Safety-First culture, the safety of our people, customers & communities is a core priority.
  • Reward and recognition with an internal reward and recognition program that includes an annual celebration of excellence.
  • Diversity and Inclusion where all employees can contribute towards multiple diversity and inclusion initiatives across our business.
  • Need wheels? Salary sacrifice options available for novated leases for personal use.

About you:

You are an experienced administrative professional who holds a Certificate IV in Business Administration and/or equivalent relevant experience and a solid working knowledge of travel and expense processes, policies and legislation specific to a large and complex organisational environment.

You have high level computer skills with expertise in MS Office Suite and demonstrated experience operating various travel, expense management and financial systems.

Understanding the importance of being agile, you’re a natural at balancing and meeting the changing priorities of a busy function and more widely, a government owned corporation. Your solutions-focused mindset enables you to evaluate and solve complex travel and expenses related issues and positively contribute to your team achieving their objectives and improving processes.

You have well developed written and verbal communication skills, with a keen eye for detail, allowing you to develop good working relationships with your team, leaders, internal workgroup members and external stakeholders, and produce quality work.

Your integrity and proven ability to maintain confidentiality is vital in ensuring you are the right fit for both the role and the team.

Most importantly, you strongly align with our values: We’re Safe – We Belong – We Grow – We Deliver.

About us:

Energy Queensland is the group of electricity distribution, retail, and energy services businesses 100% owned by the state of Queensland. We deliver electricity across Queensland through our ‘poles and wires’ businesses Energex and Ergon Energy Network. Our retailer, Ergon Energy Retail sells this electricity to customers throughout regional Queensland. And these essential service activities are supported by a range of innovative products and services delivered through our Yurika brand.

How to apply:

If you’re ready to help us shape the future of energy, please complete the application form and attach:

  • A current resume (outlining your career history); and
  • A cover letter (outlining your experience, suitability and motivation for the role).

Applications close: 5.00pm, Sunday, 9 June 2024.

For further information please contact either Michelle Butler, Payable and Expenses Coordinator, on

We value the differences individuals contribute to our workforce and encourage a diverse range of applicants to apply.